Processing of (personal) data by the entity in charge of the online application process

This privacy policy informs you about how we handle your data. To ensure that the processing of your data is understandable for you, we would like to provide you with an overview of this processing with the following information. To ensure fair processing, this privacy policy contains general information about how we handle your data as well as information about your rights under the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).

We also provide you with detailed information about:

I. General information
II. Data processing on our website
III. Data processing on our Facebook fan page
IV. Other data processing

KARL JÜRGENSEN Spedition und Logistik GmbH & Co. KG (hereinafter referred to as "we" or "us") is responsible for data processing.

I. General Information

1. Contact

If you have any questions or suggestions regarding this information, or if you would like to contact us regarding the exercise of your rights, please address your inquiry to

KARL JÜRGENSEN Spedition und Logistik GmbH & Co. KG
Heinrich-Hertz-Str. 16
24837 Schleswig
Phone: +49 4621 546-0
Fax: +49 4621 546-299
Email: info@k-juergensen.de

2. Legal Basis

The term "personal data" in data protection law refers to all information relating to an identified or identifiable person.

We process personal data in compliance with the relevant data protection regulations, in particular the GDPR and the BDSG (German Federal Data Protection Act). Data processing by us only takes place on the basis of legal permission. We process personal data only with your consent (Section 25 (1) TTDSG or Article 6 (1) (a) GDPR), to fulfill a contract to which you are a party, or at your request to take pre-contractual steps (Article 6 (1) (b) GDPR), to fulfill a legal obligation (Article 6 (1) (c) GDPR), or if processing is necessary to protect our legitimate interests or the legitimate interests of a third party, unless your interests or fundamental rights and freedoms requiring the protection of personal data prevail (Article 6 (1) (f) GDPR).

If you apply for a vacant position in our company, we will also process your personal data to decide whether to establish an employment relationship (Section 26 (1) (1) BDSG).

3. Duration of Storage

Unless otherwise stated in the following information, we will only store the data for as long as necessary to achieve the processing purpose or to fulfill our contractual or legal obligations. Such statutory retention periods may arise, in particular, from commercial or tax law regulations. From the end of the calendar year in which the data was collected, we will retain personal data contained in our accounting data for ten years and personal data contained in commercial letters and contracts for six years. Furthermore, we will retain data related to consents requiring proof, as well as complaints and claims, for the duration of the statutory limitation periods. We will delete data stored for advertising purposes if you object to processing for this purpose.

4. Recipients of the data

We use contracted service providers for specific processing tasks. This includes, for example, hosting, maintenance and support of IT systems, marketing measures, or the destruction of files and data storage media. These service providers process the data only according to explicit instructions and are contractually obligated to ensure appropriate technical and organizational data protection measures. Furthermore, we may transmit our customers' personal data to entities such as postal and delivery services, payment and information services, the main bank, tax advisors/auditors, or the tax authorities.

5. Data transfer to third countries

Our data processing may involve the transfer of certain personal data to third countries, i.e., countries where the GDPR does not apply. Such a transfer is permissible if the European Commission has determined that an adequate level of data protection is provided in such a third country. If such an adequacy decision by the European Commission does not exist, personal data will only be transferred to a third country if appropriate safeguards are in place pursuant to Art. 46 GDPR or if one of the requirements of Art. 49 GDPR is met.

Unless otherwise stated below, we use the EU standard data protection clauses as appropriate safeguards for the transfer of personal data to third countries. You have the option of receiving a copy of these EU standard data protection clauses or viewing them. Please contact us at the address provided under Contact.

If you consent to the transfer of personal data to third countries, the transfer will be carried out on the legal basis of Art. 49 (1) (a) GDPR.

6. Processing when exercising your rights pursuant to Articles 15 to 22 GDPR

If you exercise your rights pursuant to Articles 12 to 22 GDPR, we will process the personal data you provide for the purpose of implementing these rights and to be able to provide evidence of this. Data stored for the purpose of providing information and preparing it will only be processed for this purpose and for data protection monitoring purposes, and otherwise restrict processing in accordance with Article 18 GDPR.

This processing is based on the legal basis of Article 6 (1) (c) GDPR in conjunction with Articles 15 to 22 GDPR and Section 34 (2) BDSG.

7. Your Rights

As a data subject, you have the right to assert your rights against us. In particular, you have the following rights:

In accordance with Art. 15 GDPR and Section 34 BDSG, you have the right to request information about whether and, if so, to what extent we process personal data concerning you.
You have the right to request that we correct your data in accordance with Art. 16 GDPR.
You have the right to request that we delete your personal data in accordance with Art. 17 GDPR and Section 35 BDSG.
You have the right to restrict the processing of your personal data in accordance with Art. 18 GDPR.
You have the right to receive the personal data concerning you that you have provided to us in a structured, common, and machine-readable format and to transmit this data to another controller in accordance with Art. 20 GDPR.
If you have given us separate consent to data processing, you can revoke this consent at any time in accordance with Art. 7 (3) GDPR. Such revocation does not affect the legality of the processing carried out based on the consent up to the time of revocation.
If you believe that the processing of personal data concerning you violates the provisions of the GDPR, you have the right to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR.

8. Right of Objection

In accordance with Art. 21 (1) GDPR, you have the right to object to processing based on the legal basis of Art. 6 (1) (e) or (f) GDPR for reasons related to your particular situation. If we process personal data about you for direct marketing purposes, you can object to this processing in accordance with Art. 21 (2) and (3) GDPR.

9. Data Protection Officer

You can reach our Data Protection Officer using the following contact details:
Email: datenschutz@k-juergensen.de
Herting Oberbeck Datenschutz GmbH
Hallerstr. 76, 20146 Hamburg
https://www.datenschutzkanzlei.de

II. Data processing on our website

When you use the website, we collect information that you provide yourself. Furthermore, during your visit to the website, we automatically collect certain information about your use of the website. Under data protection law, the IP address is also generally considered personal data. An IP address is assigned to every device connected to the internet by the internet provider so that it can send and receive data.

1. Processing of Server Log Files

When you use our website for purely informational purposes, general information that your browser transmits to our server is initially stored automatically (i.e., not via registration). This includes, by default, the following: browser type/version, operating system used, page accessed, the previously visited page (referrer URL), IP address, date and time of the server request, and HTTP status code. This processing is carried out to protect our legitimate interests and is based on the legal basis of Art. 6 (1) (f) GDPR. This processing serves the technical administration and security of the website. The stored data is anonymized unless there is reasonable suspicion of illegal use based on concrete evidence, and further review and processing of the information is necessary for this reason. We are not able to identify you as the data subject based on the stored information. Articles 15 to 22 of the GDPR therefore do not apply in accordance with Article 11 (2) of the GDPR unless you provide additional information that allows your identification in order to exercise your rights under these articles.

2. Cookies

We use cookies and similar technologies ("cookies") on our website. Cookies are small data files that are stored by your browser when you visit a website. This identifies the browser you are using and can be recognized by web servers. You have full control over the use of cookies through your browser. You can delete cookies at any time using your browser's security settings. You can refuse the use of cookies in general or for specific cases using your browser settings.

The use of cookies is partly technically necessary for the operation of our website and is therefore permitted without the user's consent. We may also use cookies to offer special features and content, as well as for analysis and marketing purposes. These may also include cookies from third-party providers (so-called third-party cookies). We only use such technically unnecessary cookies with your consent in accordance with Section 25 (1) TTDSG and, where applicable, Article 6 (1) (a) GDPR. Information on the purposes, providers, technologies used, stored data and storage duration of individual cookies can be found in the cookie settings of our Consent Management Tool.

3. Consent Management Tool

This website uses the consent management tool Cookiebot from Usercentrics A/S (Denmark, EU) to control cookies and the processing of personal data.

The consent banner allows users of our website to give consent to certain data processing procedures or to revoke consent they have given. By clicking the "I accept" button or by saving individual cookie settings, you agree to the use of the associated cookies.

The legal basis for data protection is your consent within the meaning of Art. 6 (1) (a) GDPR.

The banner also helps us provide evidence of consent. For this purpose, we process information about the consent declaration and other log data related to this declaration. Cookies are also used to collect this data. The processing of this data is necessary to be able to prove that consent has been given. The legal basis arises from our legal obligation to document your consent (Article 6 (1) (c) in conjunction with Article 7 (1) GDPR).

You can revoke your consent to cookies here:

Change consent
Revoke consent

4. Google Analytics

We use Google Analytics, a service provided by Google Ireland Limited (Ireland, EU), on our website.

Google Analytics is a web analytics service that enables us to collect and analyze data about visitor behavior on our website. Google Analytics uses cookies to analyze website usage. Personal data in the form of online identifiers (including cookie identifiers), IP addresses, device identifiers, and information about interactions with our website are processed.

Some of this data is information stored on your device. Furthermore, other information is stored on your device via the cookies used. Such storage of information by Google Analytics, or access to information already stored on your device, only occurs with your consent.

Google Ireland will process the data collected in this way on our behalf to evaluate the use of our website by users, to compile reports on website activity, and to provide us with other services related to website activity and internet usage. Pseudonymous user profiles may be created from the processed data.

Cookies and the further processing of personal data described here are carried out with your consent. The legal basis for data processing in connection with the Google Analytics service is therefore Art. 6 (1) (a) GDPR. You can revoke this consent at any time with future effect using our Consent Management Tool.

The personal data processed on our behalf to provide Google Analytics may be transferred to any country in which Google Ireland or Google Ireland's subcontractors maintain facilities. Please note the information in the "Data transfer to third countries" section.

We only use Google Analytics with activated IP anonymization. This means that the IP address of users is shortened by Google Ireland within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. The IP address transmitted by the user's browser is not merged with other data. Further information on the use of data for advertising purposes can be found in Google's privacy policy at: www.google.com/policies/technologies/ads/.

We use Google Analytics 4. This allows us to track interaction data from different devices and sessions. This allows us to contextualize individual user actions and analyze long-term relationships.

Data on user actions is stored for a period of 14 months and then automatically deleted. All other event data is stored for 2 months and then automatically deleted. Data whose retention period has expired is automatically deleted once a month.

We also use Google Analytics advertising features (remarketing). This feature, in conjunction with Google's cross-device features, enables us to display ads more specifically and present users with ads tailored to their interests. Remarketing allows users to see ads and products that have been identified as interesting on other websites in the Google network. This feature allows us to link advertising target groups created via Google Analytics Remarketing with the cross-device features of Google Ads. This allows interest-based, personalized advertising messages that have been tailored to a user based on their previous usage and browsing behavior on one device (e.g., mobile phone) to also be displayed on another device (e.g., tablet or PC).

If you have given your consent, Google will link your web and app browsing history to your Google Account for this purpose. This means that the same personalized advertising messages can be displayed on every device on which you log in with your Google Account. The data collected is summarized in your Google Account solely on the basis of your consent, which you can give or withdraw to Google. Data for these linked services is then collected for advertising purposes via Google Analytics. To support the remarketing function, Google Analytics collects the Google-authenticated IDs of users, which are temporarily linked to our Google Analytics data. This serves to define and create target groups for cross-device advertising.

5. Open Street Map

We use the "Open Street Map" service provided by the OpenStreetMap Foundation (UK) on our website to display maps. To use Open Street Map, processing your IP address is technically necessary so that the content can be sent to your browser. Your IP address will therefore be transmitted to Open Street Map, and Open Street Map may set its own cookies.

Your data will be processed based on your consent in accordance with Art. 6 (1) (a) GDPR.

When using this service, a transfer of your data to the United Kingdom cannot be ruled out. We base the data transfer to the United Kingdom on the European Commission's adequacy decision pursuant to Art. 45 GDPR. Further information on data protection at Open Street Map can be found in Open Street Map's privacy policy at https://wiki.osmfoundation.org/wiki/Privacy Policy.

III. Data processing on our Facebook fan page

We have a company page on Facebook. Through this, we would like to offer further opportunities to learn about our company and to exchange ideas. When you visit or interact with our profile, personal data about you may be processed. Information associated with a social media profile you use also regularly constitutes personal data. This includes messages and statements made using the profile. Furthermore, during your visit to our social media profile, certain information is often automatically collected, which may also constitute personal data.

1. Visiting our Facebook page

When you visit our Facebook page, where we present our company or individual products from our range, certain information about you is processed. Meta Platforms Ireland Limited (Ireland, EU) is the sole controller for this processing of personal data. Further information about the processing of personal data by Meta can be found at https://www.facebook.com/privacy/explanation. Meta offers the option of objecting to certain data processing activities; relevant information and opt-out options can be found at https://www.facebook.com/settings?tab=ads.

Meta provides us with anonymized statistics and insights for our Facebook page that help us gain insight into the types of actions people perform on our page (so-called "Page Insights"). These Page Insights are created based on specific information about people who have visited our page. This processing of personal data is carried out by Meta and us as joint controllers. This processing serves our legitimate interest in evaluating the types of actions performed on our website and using these insights to improve our website. The legal basis for this processing is Art. 6 (1) (f) GDPR.

We cannot assign the information obtained via Page Insights to individual user profiles that interact with our Facebook page. We have entered into a processing agreement with Meta as joint controllers, which specifies the distribution of data protection obligations between us and Meta. Details about the processing of personal data to create Page Insights and the agreement concluded between us and Meta can be found at https://www.facebook.com/legal/terms/information_about_page_insights_data. With regard to this data processing, you have the option of asserting your data subject rights (see "Your Rights") vis-à-vis Meta. Further information on this can be found in Meta's privacy policy at https://www.facebook.com/privacy/explanation.

Please note that in accordance with the Meta data protection provisions, user data is also processed in the USA or other third countries. Meta only transfers user data to countries for which the European Commission has issued an adequacy decision pursuant to Art. 45 GDPR or on the basis of appropriate guarantees pursuant to Art. 46 GDPR. Facebook provides us with anonymized statistics and insights for our Facebook page, which help us learn about the types of actions people take on our page (so-called “Page Insights”). These Page Insights are created based on certain information about people who have visited our page. This processing of personal data is carried out by Facebook and us as joint controllers. The processing serves our legitimate interest in evaluating the types of actions taken on our page and improving our page based on these insights. The legal basis for this processing is Art. 6 (1) (f) GDPR. Under no circumstances will we assign the information obtained via Page Insights to a specific Facebook profile based on the “Like” information for our page.

We have entered into a joint controller agreement with Facebook, which defines the allocation of data protection obligations between us and Facebook. Details about the processing of personal data for the creation of Page Insights and the agreement concluded between us and Facebook can be found at https://www.facebook.com/legal/terms/information_about_page_insights_data.

2. Comments and Direct Messages

We also process information that you have provided to us via our company page on the respective social media platform. Such information may include the username used, contact details, or a message to us. We process this data as the sole controller. We process this data based on our legitimate interest in contacting inquiring individuals. The legal basis for data processing is Art. 6 (1) (f) GDPR. Further data processing may take place if you have given your consent (Art. 6 (1) (a) GDPR) or if this is necessary to fulfil a legal obligation (Art. 6 (1) (c) GDPR).

IV. Further Data Processing

1. Contractual Relationship

To establish or implement the contractual relationship with our customers, it is regularly necessary to process the contact details of the relevant contact persons provided to us. This processing serves our legitimate interest in ensuring smooth business operations. The legal basis for this processing is Art. 6 (1) (f) GDPR. To enable you to use the customer area of ​​our website, we process your data and provide you with login details. The legal basis for this is Art. 6 (1) (b) GDPR. We also process customer and prospective customer data for evaluation and marketing purposes. This processing is carried out on the legal basis of Art. 6 (1) (f) GDPR and serves our interest in further developing our offering and providing you with targeted information about offers from KARL JÜRGENSEN Spedition und Logistik GmbH & Co.KG. Further data processing may take place if you have consented (Art. 6 Para. 1 Letter a) GDPR) or if this serves to fulfill a legal obligation (Art. 6 Para. 1 Letter c) GDPR).

2. Contacting us by email

If you send us a message via the contact email address provided, we will process the transmitted data for the purpose of answering your inquiry. We process this data based on our legitimate interest in contacting the inquirers.

The legal basis for data processing is Art. 6 (1) (f) GDPR.

3. Use of the email address for marketing purposes

We may use the email address you provided during registration or ordering to inform you about similar products and services we offer.

The legal basis is Art. 6 (1) (f) GDPR in conjunction with Section 7 (3) of the German Unfair Competition Act (UWG). You can object to this at any time without incurring any costs other than the transmission costs according to the basic rates. You can unsubscribe by clicking on the unsubscribe link included in every mailing.

4. Applications

If you apply to our company, we will process your application data exclusively for purposes related to your interest in current or future employment with us and the processing of your application. Your application will only be processed and acknowledged by the relevant contact persons within our company. All employees entrusted with data processing are obliged to maintain the confidentiality of your data. If we are unable to offer you employment, we will retain the data you have submitted for up to six months after a possible rejection for the purpose of answering questions related to your application and rejection. This does not apply if legal provisions prevent deletion, further storage is necessary for the purpose of providing evidence, or you have expressly consented to longer storage. The legal basis for data processing is Section 26 (1) Sentence 1 of the German Federal Data Protection Act (BDSG). If we retain your application data for a period of six months and you have expressly consented to this, we would like to point out that this consent can be revoked at any time in accordance with Article 7 (3) of the GDPR. Such a revocation does not affect the legality of the processing carried out based on the consent up to the revocation.

As of: March 2023